Dear All,
Please find below a message from Stefan!
In summary: you as WG convener need to fill out the block program of your session. I have done Sabrina’s request as an example!
Don’t exceed the time limits!
Unfortunately, I am rather time constraint today and tomorrow.
Jacco
-------
Dear all,
apparently my mail concerning the program for next week's collaboration
meeting was not entirely cle
ar.
We urgently need the program for the collaboration meeting BEFORE the
meeting actually starts. The p
rogram shall be listed under 'Detailed programme' of the confluence page
https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhess-conf…<https://hess-confluence.desy.de/confluence/display/HESS/2023+Spring+collabo…>
So far ONLY the IT Department has entered a detailed program. I would like
to ask all other WG conve
ners to complete the program for your WGs.
Unfortunately I have a rather mixed set of information (mails from Fabian
and Sabrina), a google-doc
and a list on
https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhess-conf…<https://hess-confluence.desy.de/confluence/display/HESS/Astrophysics+talk+r…>
r+1st+semester+2023+collaboration+meeting+in+Ireland , which differ
somewhat in details. As we need
to proceed urgently, I distributed all the available time according to an
'average' of the various
bits of information and distributed the sessions as indicated. The total
time for each WG is given i
n the 'detailed program' at the start of the block reserved for each WG.
Please fill the detailed program according to YOUR priorities in the
detailed program session (follo
wing the example of the IT department which has been added already).
Please START at the time indicated as start-time in the 'detailed program'.
Do NOT overbook the total allocation!
The time per contribution, the amount of time for questions, and the
sequence is YOUR choice, but I
suggest to follow the recommendations from previous meetings which are
given below (ie my mail from
Thursday last week).
I strongly advise NOT to extend the amount of time beyond what it foreseen
to 'fill the allocation'.
In most groups you should have 5-15 mins to spare and I suggest to keep
this for the end of your se
ssion. We typically need more time than anticipate and normally have to
cut the breaks if the chairs
are not doing their job. It is preferred to keep some reserve at the end
of each WG session.
PLEASE TRY TO FILL YOUR SESSION A.S.A.P.
Looking forward to see you next week,
Stefan
Dear All,
Given that we cannot all make it I decided to to have a meeting tomorrow at 10:00, in which I will discuss the HESS Spring meeting and scheduling talks.
The reason is that Jonathan can then make it.
I will in addition be online Friday at 9:00 (so earlier!!!) to have a quick chat with those not present tomorrow. This is a sort of open door meeting.
Both will just be practical meetings, dealing with selecting the talks and making a schedule for the Ireland meeting.
I will also probe you about some highlights that I can advertise in my talk.
We use the usual zoom ID:
https://uva-live.zoom.us/j/83797193175?pwd=QWJZb1pMOVZ2TTZmT1pqNlFvYnJ4UT09
Meeting ID: 837 9719 3175
Passcode: 059217
Cheers,
Jacco
Dear all,
just repeating some of the info from the slack channel in case it got
missed there:
Total requested talks: 12h50m
Total available: 12h30m baseline, plus we can add 30 mins by starting
early on Tuesday.
For all WG convenors, the agreed schedule is for update talks to get
10+5 mins and walkthroughs to get 30+15 mins, and then 30 mins
discussion at end of session. Some Convenors may need a few mins to
summarise projects that don't have a talk.
**Please send me a running order for the talks in your session, and if
any talks need extra time please highlight this clearly.**
Time allocations based on the above is:
Jacco overview: 1 hr, including discussion
SNRPP: 3.75 hr,
Transients 2.25 hr (if HESS GRB Catalog is a walkthrough talk)
Stellar: 2.5 hr,
Diffusion: 1.75 hr,
Electrons: 0.33 hr (add to diffusion session?)
PBSM 0.5 hr,
AGN 1.75 hr
I suggest this schedule:
AP1: Mon 17:00-18:30 Jacco overview (1h) + PBSM (0.5h)
AP2: Tue 08:45-10:30 AGN (1.75h, could start at 08:30 if needed)
AP3: Tue 16:30-18:15 SNRPP-1 (1.75h)
AP4: Wed 08:30-10:30 Diff+electrons (2h) (Swap OPS1/AP4 in google sheet)
AP5: Thu 11:00-13:00 SNRPP-2 (2h)
AP6: Thu 14:00-15:45 Transients-1 (1.75 h)
AP7: Thu 16:15-18:00 Transients-2 (0.5 h), Stellar-1 (1.25 h)
AP8: Fri 09:00-10:30 Stellar-2 (1.25h), AP Summary/discussion (0.25 h)
Does this work for everyone? I tried to match the length of the
sessions with the requested time.
Please reply today or early tomorrow with changes because we should
finalise and publish the schedule tomorrow.
Cheers,
Jonathan
--
.
Dear All,
A subset of us just met to discuss the Dublin meeting schedule. We set up an online spreadsheet to make a draft program. Jonathan will first put in the skeleton and then it is up to the conveners to fill out the details with talks from their WGs.
The talk requests are here: https://hess-confluence.desy.de/confluence/display/HESS/Astrophysics+talk+r…
Jonathan will set up the meeting schedule here: https://docs.google.com/spreadsheets/d/19rzrIKHWsJL2G5srFoDzvJIs0VVJ0CNReEg…
The deadline for registering a talk is tomorrow. I will send a last reminder to hess-active to a) remind them of the deadline for talks; b) remind them of registering for the meeting, as block bookings are expiring.
I made an HESS-AP channel on slack and added all of you. We will use it to discuss iterations on the schedule.
Finally, those present agreed it would be best to have one AP overview talk. I will collect slides from all of you for such a talk.
Those not present: we can discuss tomorrow morning at 9:00.
https://uva-live.zoom.us/j/83797193175?pwd=QWJZb1pMOVZ2TTZmT1pqNlFvYnJ4UT09
I appreciate your presence as it good to get your opinions and for me to have a general view of how things are going.
All the best,
Jacco
===============================
Dr. Jacco Vink
Associate Professor in Astrophysics
Anton Pannekoek Institute/GRAPPA
Science Park 904, Room C4.150
1098 XH Amsterdam, The Netherlands
j.vink(a)uva.nl<mailto:j.vink@uva.nl>/+31 20 525 7068
https://staff.fnwi.uva.nl/j.vink
===============================
Hello everybody,
today at 10 is fine with me.
Best,
Kathrin
> On 5. Apr 2023, at 16:47, Sabrina Casanova <sabrinacasanova(a)gmail.com> wrote:
>
> I meant tomorrow. Morning = morgen
>
> Sabrina Casanova <sabrinacasanova(a)gmail.com <mailto:sabrinacasanova@gmail.com>> schrieb am Mi., 5. Apr. 2023, 16:46:
> Hello
>
> I got only this email. I contacted Stefan for help with my emailaddress.
>
> For me morning is fine.
> S
>
>
> Jacco Vink <j.vink(a)uva.nl <mailto:j.vink@uva.nl>> schrieb am Mi., 5. Apr. 2023, 15:51:
> Did you get my latest option for tomorrow?
>
> The issue is that Jonathan is not available Friday, and since he is organizer I would like to have him around.
>
> Jacco
>
>> On 5 Apr 2023, at 12:15, Sabrina Casanova <sabrinacasanova(a)gmail.com <mailto:sabrinacasanova@gmail.com>> wrote:
>>
>> hello
>>
>> it seems that I do not get any email from hess-ap, neither on the mpik address or the gmail address. In any case for me all dates are ok.
>> Sabrina
>>
>> On Wed, 5 Apr 2023 at 12:06, Kathrin Egberts <kathrin.egberts(a)desy.de <mailto:kathrin.egberts@desy.de>> wrote:
>> Hello Jacco, all,
>>
>> unfortunately for me the only option is a) April 14. For c) Thursday would work for me but Wednesday is already pretty much booked out.
>>
>> All the best,
>> Kathrin
>>
>> > On 5. Apr 2023, at 11:57, Jacco Vink <j.vink(a)uva.nl <mailto:j.vink@uva.nl>> wrote:
>> >
>> >
>> > Dear astrophysics WG conveners,
>> >
>> > We usually have our AP meeting on the second Friday of the month. Since April 1 was last Saturday, this means we meet on April 14.
>> > However, that is very close to the H.E.S.S. Spring meeting.
>> >
>> > I would like to have your opinion on whether we can move it to this Friday. The drawback is that it is Good Friday, which may be a holiday in some countries.
>> > Yet another option would be to have a meeting earlier next week. I could arrange something Wednesday morning.
>> >
>> > So options are:
>> > a) Friday April 14
>> > b) Friday April 7
>> > c) Meeting earlier, most likely April 12.
>> >
>> > Cheers,
>> >
>> >
>> > Jacco
>> >
>> >
>> > --
>> > Hess-ap mailing list
>> > Hess-ap(a)lsw.uni-heidelberg.de <mailto:Hess-ap@lsw.uni-heidelberg.de>
>> > https://srv1n.lsw.uni-heidelberg.de/cgi-bin/mailman/listinfo/hess-ap <https://srv1n.lsw.uni-heidelberg.de/cgi-bin/mailman/listinfo/hess-ap>
>>
>> --
>> Hess-ap mailing list
>> Hess-ap(a)lsw.uni-heidelberg.de <mailto:Hess-ap@lsw.uni-heidelberg.de>
>> https://srv1n.lsw.uni-heidelberg.de/cgi-bin/mailman/listinfo/hess-ap <https://srv1n.lsw.uni-heidelberg.de/cgi-bin/mailman/listinfo/hess-ap>
>
Dear astrophysics WG conveners,
We usually have our AP meeting on the second Friday of the month. Since April 1 was last Saturday, this means we meet on April 14.
However, that is very close to the H.E.S.S. Spring meeting.
I would like to have your opinion on whether we can move it to this Friday. The drawback is that it is Good Friday, which may be a holiday in some countries.
Yet another option would be to have a meeting earlier next week. I could arrange something Wednesday morning.
So options are:
a) Friday April 14
b) Friday April 7
c) Meeting earlier, most likely April 12.
Cheers,
Jacco
