6 Apr
2023
6 Apr
'23
3:37 a.m.
Dear Jonathan, Jacco, all,
I will miss today's meeting - and will at best be calling late to the
Friday meeting - being aboard flights at both times.
We have requests for a total of 1 day from the IT and Ops departments and
status updates. We will probably need another 2h for reports.
This leaves about 14h by Jonathan's schedule for the AP working groups.
In case we need more, we will make use of Jonathan's options. Bear in
mind, however, that we very much want to encourage live presentations,
given by the team leaders, team members of members of the tam leaders'
group. Remote presentations would share whatever time is left and might be
shortened to an abstract - allowing for discussion while requesting full
presentations to be pre-recorded. In case you plan any WG overview tasks
please make sure that they are given in person in any case. In case the
convener cannot be present, it should be given by some other member of
that WG.
While walk-through talks should be given priority (and time), walk-through
talks by speakers who cannot be present should be advanced to the week
before or postponed to the week after the mtg - A > 30 min walk-through
talk via zoom is extremely annoying for people who travel to the meeting.
Please make sure that we will have a meeting program on confluence by
early next week. In the past is was most efficient to have the programs
be filled in by the working group convenors.
Best regards,
Stefan
Dear all, just to inform our discussion, here is the
planned timetable,
which can be modified if needed:
+ The first bus won't be able to leave the airport until ~12pm on Monday
based on the arrival times, and will take most of the people. About 10
will arrive between 12:00-13:30 and will come on a later bus, missing
some of the first session.
+ I suggest we have a flexible soup+sandwiches lunch on arrival at 2pm,
plus reception, and start the meeting at 3pm.
Block Schedule suggestion (local Irish Summer Time, CEST-1):
Monday (3 hours of meeting)
14:00-15:00 - arrival + lunch
15:00-16:30 - session 1
16:30-17:00 - tea/coffee
17:00-18:30 - session 2
18:30 - welcome reception (snacks+drinks)
Tuesday (7 hours of meeting)
09:00-10:45 - session 3
10:45-11:15 - tea/coffee
11:15-13:00 - session 4
13:00-14:00 - lunch
14:00-15:45 - session 5
15:45-16:15 - tea/coffee
16:15-18:00 - session 6
20:00- - live music at the hotel bar
Wednesday (3 hours of meeting)
09:00-10:30 - session 7
10:30-11:00 - tea/coffee
11:00-12:30 - session 8
12:30- - lunch+excursion+conference dinner
Thursday (7 hours)
09:00-10:45 - session 9
10:45-11:15 - tea/coffee
11:15-13:00 - session 10
13:00-14:00 - lunch
14:00-15:45 - session 11
15:45-16:15 - tea/coffee
16:15-18:00 - session 12
19:00-22:00 - CB meeting (tentatively)
Friday (3 hours)
09:00-10:30 - session 7
10:30-11:00 - tea/coffee
11:00-12:30 - session 8
12:30- - lunch+departure
We have then 23 hours of meetings. For the Annecy meeting in 2019,
there was 23.5 hours of meetings plus 1 hour (reports) plus 3 hours
(SC). For the Paris meeting there were nominally 26.5 hours of meeting
time planned (but some slots were blank).
We could add more to the schedule if we need the time (e.g. starting at
08:00 or 08:30 and/or finishing a bit later).
Cheers,
Jonathan
On 05/04/2023 16:54, Jacco Vink wrote:
Dear All,
Given that we cannot all make it I decided to to have a meeting tomorrow
at 10:00, in which I will discuss the HESS Spring meeting and scheduling
talks.
The reason is that Jonathan can then make it.
I will in addition be online Friday at 9:00 (so earlier!!!) to have a
quick chat with those not present tomorrow. This is a sort of open door
meeting.
Both will just be practical meetings, dealing with selecting the talks
and making a schedule for the Ireland meeting.
I will also probe you about some highlights that I can advertise in my
talk.
We use the usual zoom ID:
https://uva-live.zoom.us/j/83797193175?pwd=QWJZb1pMOVZ2TTZmT1pqNlFvYnJ4UT09
Meeting ID: 837 9719 3175
Passcode: 059217
Cheers,
Jacco
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