Dear All,

Unfortunately I also cannot make it. This Friday is a holiday following ascension day.

I have no major updates. Also the last month was a bit slow on the analysis side due to the coll. meeting and CTA meeting.

Lars Mohrmann gave his WT talk and circulated the Westerlund 1 paper (deadline last Sunday).
It looks good but there are some questions regarding the best interpretation.


Kepler’s SNR paper is now fully in press. There are several tasks going on new data:
-High gal. lat. SNRs: High latitude SNRs J1741, J1723, J1208 
-Puppis A
Both were shown at the Coll. meeting

There are several other tasks based on old data:
-HESS J1831 (lead by Iryna Lypova) -> to be presented at gamma2020
-PWNe in Galactic plane (Pauline Chambery)
-Vela X (Dan Parsons)

Michelle Tsirou has picked up MSH15-52 again. We need to finalise this as it is taking too long.
Emma and I will soon discuss the existing draft and the SED modeling (which was the major problem, her previous
best fit over predicting the radio points).


Another concern is that the gamma2020 procedures was a bit messy. I approved some abstracts but a uniform scheme for vetting was not done, perhaps due to some unclarities.



Best,


Jacco

On 25 May 2022, at 11:40, Stefan Wagner <swagner@lsw.uni-heidelberg.de> wrote:

Dear Fabian,

thanks for the notes. I had most of the input from you based on our
interaction and your WG meeting this monday.

Apologies for the typo in my last set of minutes (which gave the wrong date)

We actually discussed in February that we have a regular spot (9:30 on the
last Friday of the month), which we had followed in Feb, March, April and
the forthcoming meeting date (27/5) being advertised since a little while
on
https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhess-confluence.desy.de%2Fconfluence%2Fdisplay%2FHESS%2FMeetings%2Bof%2Bthe%2BAstrophysics%2BDepartment&amp;data=05%7C01%7Cj.vink%40uva.nl%7C1502a1dfa9e944db0d4208da3e32a3c3%7Ca0f1cacd618c4403b94576fb3d6874e5%7C0%7C0%7C637890684463973505%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=2Duhv68jAJVIbKd%2FPSk49W83Vur0B2zSgJbUl4WfgJw%3D&amp;reserved=0

The 9:30 slot was the compromise set by the doodle
https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fterminplaner.dfn.de%2FoQvZRICvfFgbLba8&amp;data=05%7C01%7Cj.vink%40uva.nl%7C1502a1dfa9e944db0d4208da3e32a3c3%7Ca0f1cacd618c4403b94576fb3d6874e5%7C0%7C0%7C637890684463973505%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=qgaR6C%2FqPrlIrMu4USEobKeZZKcr%2FvI%2BVNer%2BG3EIv8%3D&amp;reserved=0 a few months ago, but we can
certainly revisit that any time.

but I understand that my last minutes had a typo, announcing it for the
20th. In any event, the one after next will be on May 24, 9:30

best regards,
Stefan

Dear Stefan,

Unfortunately I won’t be available this Friday, so please find a few
comments below.
In general: could we either get back to using a fixed day every month
(previously we had reserved the first Friday of the month) or fix these
meetings via quick polls among the conveners? I guess you understand that
it is hard to squeeze in a meeting with only a few days notice…


Status projects (tasks), data sets & legacy projects

Nothing major to report from the Transients WG. Analyses of recent ToOs
are pretty much up-to-date. A few (mainly GRB and AGN) ToOs taken over the
last years are still missing detailed offline analyzes. More manpower is
needed there, but we are hoping for new students starting in autumn.

Updates on projects/task leaders

No changes.

Status papers (ICRC 2021)

Two neutrino ToO papers are still in the pipeline:

 *   IC-201114A: delayed due to the lead author leaving and the
responsible for hadronic modeling recently announcing to no longer be
available. Matteo Cerutti agreed to jump in to revive the latter.
 *   The joint paper between IceCube and all IACTs to summarize our
neutrino ToO is delayed because several key people left, were
unemployed, or changed jobs/countries/etc. over the last months.It also
took a long time to agree on all relevant analysis parameters and get
the various analyses approved within all participating
collaborations.The paper draft is advancing well now. At the moment the
main missing pieces are Fermi-LAT analyses (promised by Sara Busson) and
detailed IceCube localisation maps of the covered events. We try to
boost the effort with bi-weekly meetings.

Status presentations in Gamma-2022

TDE AT 2021uqv: analyses and cross-checks are finalized; A&R review is
ongoing and a WT talk is foreseen at the next part of the collaboration
meeting.

Plans for 2nd extension phase

?
Get as much ToOs/detections as possible ;-)

In case you cannot join, please send mail to this list about the plans
(reservations for slots) for your group for the Paris meeting.

If possible: Transient session NOT on Wednesday June 5.
A slot for a WT talk for AT 2021uqv
Other talks being collected on
confluence<https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhess-confluence.desy.de%2Fconfluence%2Fdisplay%2FHESS%2FAstrophysics%2BSessions%2Bfor%2B1st%2Bsemester%2B2022%2BCollaboration%2BMeeting&amp;data=05%7C01%7Cj.vink%40uva.nl%7C1502a1dfa9e944db0d4208da3e32a3c3%7Ca0f1cacd618c4403b94576fb3d6874e5%7C0%7C0%7C637890684463973505%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=XVWvVXCnuI%2FGE0b1Qp%2BdxgVH1pXhVi4nH44W7awzJzw%3D&amp;reserved=0>.


Best regards,
Fabian


Best regards,
Stefan


LSW Königstuhl lädt Sie zu einem geplanten Zoom-Meeting ein.

Thema: HESS Astrophysics Department
Uhrzeit: 27.Mai 2022 09:30 AM Amsterdam, Berlin, Rom, Stockholm, Wien

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Dear all,

thanks to those who could be present and once more apologies for the
short
notice to all the others.

the following is a combination of minutes and report on follow-up actions
from my side:

- thanks for the input to the 1st part of the collaboration meeting. We
again had a good set of interesting talks. Please let me know if there is
feedback from any of our working groups on the part1 of the meeting.

- please start planning ahead for the second part of the meeting,
encourage people to sign up for talks (same confluence page as for part
1). Please also discuss in your groups whether you would like to suggest
anything special as part of the Paris meeting in June.

- The 2021 ICRC confluence page
https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhess-confluence.desy.de%2Fconfluence%2Fdisplay%2FHESS%2FICRC%2B2021&amp;data=05%7C01%7Cj.vink%40uva.nl%7C1502a1dfa9e944db0d4208da3e32a3c3%7Ca0f1cacd618c4403b94576fb3d6874e5%7C0%7C0%7C637890684463973505%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=yDw3YKZxJVFS5Dazj5%2B7Nh6L7Mx3i88Vs6BC%2FoVMbSw%3D&amp;reserved=0
tables a 'List of submitted contributions' .
I colour-coded the 'Publication Status' column according to whether or
not
the journal publication that was meant to be submitted shortly after the
conference has actually been submitted. Please check, edit if necessary
and make me aware about wrong colour-coding. Most importantly: Please
discuss with any team of your working group that is charge of one of the
red-coded projects what needs to be done to get the paper published soon.
Please also reflect about why we had been too optimistic in many cases
such that we can avoid such delays in the future.

- For the gamma2022 confluence page
https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhess-confluence.desy.de%2Fconfluence%2Fdisplay%2FHESS%2FGamma%2B2022%2Band%2Bsummer%2Bconferences&amp;data=05%7C01%7Cj.vink%40uva.nl%7C1502a1dfa9e944db0d4208da3e32a3c3%7Ca0f1cacd618c4403b94576fb3d6874e5%7C0%7C0%7C637890684463973505%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=a2fWzMNdlX1eBX%2BhFAqPm0p7jXyYum%2BuPMbt8SI9HmQ%3D&amp;reserved=0
I colour-coded WG responsibilities. Pls check for completeness and
correct
attribution of WGs. The forum group will iterate with you on the steps in
managing the contributions after their meeting this Friday. Please
consider all abstracts from your group and assess the likelihood that a
submission-ready draft of the main journal publication exists at the time
of the meeting. You may want to go through the contributions and/or reply
the recording and/or talk to the project leaders. We may want to warn
anyone that is likely to fail at an early stage.

- As discussed in the EC we would like to focus access to HESS confluence
on active and associate members. Access by outgoing members will be
limited and/or disabled in a more rigorous manner than in the past. As a
result all
projects ('tasks') shall be managed by a current HESS member. We do not
plan to change the policy that outgoing members may continue working on
projects that had been involved in prior to their departure, but we want
all live projects to have an active member being responsible. Please
revisit the list of  ongoing projects in your group, check which ones are
managed by former members and consider candidates among current members
for taking responsibility. Projects that are dormant in not having an
active member that is participating should be identified as such and we
ought to discuss the fate case-by-case within the next few months. This
is
not a very urgent matter, but we aim to be clear about the
responsibilities after the Paris meeting. Some WGs may want to revisit
the
group status and the status of all
projects in an overview talk in Paris - possibly leading into a
discussion
about new and dormant projects.

We plan for an AP meeting on Friday, May 20, 9:30. Please let me know if
this would not work out for you.

Best regards,
Stefan





---------------------------- Original Message
----------------------------
Subject: zoom details, brief HESS AP call Friday, April 29
From:    "Stefan Wagner" <swagner@lsw.uni-heidelberg.de>
Date:    Wed, April 27, 2022 20:33
To:      hess-ap@lsw.uni-heidelberg.de
--------------------------------------------------------------------------

Dear all,

for all, who can make it, connection details are given below.
I booked the mtg starting 9:00, but we will start 9:30 - and I will have
to leave @ 10:00

For all others - I will send around the procedures that we will iterate
on
Friday after the meeting.

Best regards,
Stefan


---------------------------- Original Message
----------------------------
Subject: brief HESS AP call Friday on treatment of conference abstracts
From:    "Stefan Wagner" <swagner@lsw.uni-heidelberg.de>
Date:    Wed, April 27, 2022 14:58
To:      hess-ap@lsw.uni-heidelberg.de
--------------------------------------------------------------------------

Dear all,

it became apparent in the ongoing meeting that there was some uncertainty
among members about the procedures concerning the summer conferences. I
have not followed the discussions in all group meetings, but got the
impression that in  a few cases the suggestions for abstracts were not
scrutinized.

While it is too late to iterate the procedures for abstract submission of
gamma2022, we should briefly iterate the next steps asap to minimize
potential disappointments and support a maximum number of teams in their
plans.

For those of you who would have a chance to connect, we will have a BRIEF
(30') meeting on Friday, April 30 9:30. Zoom details will follow asap.

The main worry is recurrent:
Only half of the presentations given at the 2021 ICRC that were meant to
also be addressed in main journal publications led to journal
publications
so far.
We clearly have been too optimistic about accepting claims of the
presence
of submission-ready manuscripts.
We also learnt the hard way that this has negative effect on harvesting
returns for the work involved (ie HESS results being presented on the
ICRC
being used in other publications without referencing HESS journal
publications).
We obviously have to change policies. We clearly do not want to stop the
enthusiasm of people to publish, but we ought to manage the resources. I
am worried that less than half of the abstracts envisioned for gamma2022
would have a submission-ready manuscript and would hence have to be
withdrawn if they were selected for a presentation. We should hence make
sure that we concentrate efforts on the ones that have the highest
chances
to actually be allowed to be presented.

The other requirement - presenting preliminary results at most one time,
implies that we will not present anything that has already been shown
unless the corresponding paper has been submitted to a journal.

Best regards,
Stefan







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