Le 17 juil. 2023 à 12:05, Ramin Marx <rmarx@lsw.uni-heidelberg.de> a écrit :

 

Hi Markus,

I assumed he would come back to work today, but I cannot reach him. I don't know when we can expect a response.

Was he involved in the decision to have an opt-in for the ICRC publications? If not, and if we cannot reach him in time, I would handle it the same way we did in 2021.

Cheers,
Ramin

On 17.07.23 11:54, Markus Böttcher wrote:

Hi Ramin,
Yes, I will explained that this is different from what I wrote earlier. I was hoping for a response from Stefan, but only received his "on vacation" automated responses.
Do you have an idea when we might expect a response?
Best regards,
Markus
-----Original Message-----
From: Ramin Marx <rmarx@lsw.uni-heidelberg.de>
Sent: Monday, July 17, 2023 11:15 AM
To: Markus Böttcher <Markus.Bottcher@nwu.ac.za>; Mathieu de Naurois <denauroi@in2p3.fr>; SCHUSSLER Fabian <fabian.schussler@cea.fr>
Cc: hess-ec@lsw.uni-heidelberg.de; Hess-ap <hess-ap@lsw.uni-heidelberg.de>
Subject: Re: [Hess-ec] Authorlist for ICRC proceedings
Hi Markus,
I haven't talked to Stefan Wagner yet, he was on vacation until yesterday. Maybe we can wait for his response?
If you send the complete author list to the whole collaboration, some people will be confused because I have already sent two opt-in mails. Could you therefore please explain that the procedure has been changed?
Thanks!
Ramin
On 17.07.23 11:07, Markus Böttcher wrote:

Hi Ramin,

Thank you very much. So, if there are no objections, I will send this to the whole collaboration with the request to add this author list to all proceedings papers.

Best regards,

Markus


-----Original Message-----
From: Ramin Marx <rmarx@lsw.uni-heidelberg.de>
Sent: Monday, July 17, 2023 11:01 AM
To: Mathieu de Naurois <denauroi@in2p3.fr>; Markus Böttcher
<Markus.Bottcher@nwu.ac.za>; SCHUSSLER Fabian
<fabian.schussler@cea.fr>
Cc: hess-ec@lsw.uni-heidelberg.de; Hess-ap
<hess-ap@lsw.uni-heidelberg.de>
Subject: Re: [Hess-ec] Authorlist for ICRC proceedings

Good morning,

Yes, in 2021 we used the full list of authors, and the ICRC wanted it as an XML file.

Here is the full author list with 241 authors in XML format, in case those responsible decide to use it.

Cheers,
Ramin

On 17.07.23 10:46, Mathieu de Naurois wrote:

Hi all,

In 2021, indeed the HESS proceedings had the full author list at the end:

https://arxiv.org/html/2108.05257

Some had incomplete ones, e.g. https://arxiv.org/abs/2109.04350 which
has the full Ice Cube author list but not HESS, VERITAS , MAGIC & FACT.

With the optin procedure, the author list is generated on the fly from the master table:
https://hess-confluence.desy.de/confluence/display/HESS/H.E.S.S.+Auth
o
r+List+table

May be Ramin can generate a full author list?

Mathieu

Le 17/07/2023 à 10:41, Markus Böttcher a écrit :

Hi Fabian, all,

In this case, I agree with Mathieu that it would be the most efficient procedure to not add a full author list to each individual proceedings paper, but just state “for the H.E.S.S. collaboration”, with the full collaboration author list published separately.

Best regards,

Markus

*From:*SCHUSSLER Fabian <fabian.schussler@cea.fr>
*Sent:* Monday, July 17, 2023 10:39 AM
*To:* Mathieu de Naurois <denauroi@in2p3.fr>
*Cc:* Markus Böttcher <Markus.Bottcher@nwu.ac.za>;
hess-ec@lsw.uni-heidelberg.de; Hess-ap
<hess-ap@lsw.uni-heidelberg.de>
*Subject:* Re: [Hess-ec] Authorlist for ICRC proceedings

Hi,

I don’t think that the author lists are added automatically to the proceedings. All other collaborations that I am aware of are producing dedicated LaTeX files with the “Full Authors List” section to be included in the proceedings manually.

At least for the contributions I am directly involved in, we do not plan to submit an updated version. Especially the contribution signed by IceCube, MAGIC, VERITAS, FACT, Fermi-LAT and us will only be submitted once. We need to submit this final version (including the final authorlists) for final green light to the various collaboration today.

Cheers,

Fabian

---------------------------------------------
Fabian Schüssler
CEA Irfu DPhP
Bât. 141, 153b
91191 Gif-sur-Yvette Cedex, France
Tel.: +33 1 69 08 30 20
Homepage <http://www.multimessenger-astronomy.com/> + Gamma-Catcher
<https://gamma-catcher.com> + Astro-COLIBRI
<https://astro-colibri.com/>



     Le 17 juil. 2023 à 10:13, Mathieu de Naurois <denauroi@in2p3.fr> a écrit :

     Dear Fabian,

     I understood things a bit differently.

     To me, we can write in the author section \onbehalf{for the H.E.S.S. Collaboration}
     and then

     %% Full authors list (ONLY FOR COLLABORATIONS)
     \clearpage
     \section*{Full Authors List: H.E.S.S. Collaboration}

     And then the list of authors will be generated from the xml file directly.
     Is that not correct?

     Moreover we have until August 10 to submit the final version. We can probably solve the author list issue for the second iteration, right?

     Regards,

     Mathieu

     Le 17/07/2023 à 10:08, SCHUSSLER Fabian a écrit :

         Dear all,

         The deadline for submitting the ICRC2023 proceedings is extremely close now (tomorrow, Tuesday, July 18). For the submission we need to add the full H.E.S.S. collaboration authorlist to each proceedings. Can you please tell me where to find the relevant LaTeX file?

         Thanks a lot!

         Fabian

         P.S.: The collaboration authorlist also needs to be submitted in an XML form to be used in the DOI of the publications.

         ---------------------------------------------
         Fabian Schüssler
         CEA Irfu DPhP
         Bât. 141, 153b
         91191 Gif-sur-Yvette Cedex, France
         Tel.: +33 1 69 08 30 20
         Homepage <http://www.multimessenger-astronomy.com/> +
Gamma-Catcher <https://gamma-catcher.com/> + Astro-COLIBRI
<https://astro-colibri.com/>



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