[Hess-ap] The forthcoming HESS collaboration meeting and preparations for further discussions

Dear all, following our discussion regarding the next collaboration meeting, I iterated your preference with the group leaders who also support the choice of a virtual collaboration meeting. A number of suggestions concerning the dates and the format were made. A majority prefers the meeting to be arranged in a series of 7 times 3h or 5 times 4h slots, to run these meetings during normal European working hours and arrange the 5 to 7 meetings during the fortnight November 2 - 13. Some overlap with other conferences is unavoidable but we are still able to optimize the time slots on the various days. In order to optimize the exchange of meetings, it was also suggested to upload ALL presentations a week in advance and then give only a summary of the contents in the oral presentation and thus allow more room for discussion on the slides that have already been uploaded. Speakers may also consider to record their presentations and upload these recordings as well as slides. Discussions regarding new observing proposals or new ideas for HESS in the next five years are almost exclusively oral, but will still benefit from structured preparations. The specific format of the collaboration meeting may be different for the presentations in our three departments and we may want to prepare the collaboration meeting in a brief dedicated videocon of the conveners in the dedicated departments. Preparing for the discussion on new ideas, I set up a table on https://hess-confluence.desy.de/confluence/display/HESS/Management which will move to a dedicated page sometime next week. I already invite all of you to post ideas that might have been iterated in your various working groups. Best regards, Stefan