[Hess-ap] brief HESS AP call Friday on treatment of conference abstracts

Dear all, it became apparent in the ongoing meeting that there was some uncertainty among members about the procedures concerning the summer conferences. I have not followed the discussions in all group meetings, but got the impression that in a few cases the suggestions for abstracts were not scrutinized. While it is too late to iterate the procedures for abstract submission of gamma2022, we should briefly iterate the next steps asap to minimize potential disappointments and support a maximum number of teams in their plans. For those of you who would have a chance to connect, we will have a BRIEF (30') meeting on Friday, April 30 9:30. Zoom details will follow asap. The main worry is recurrent: Only half of the presentations given at the 2021 ICRC that were meant to also be addressed in main journal publications led to journal publications so far. We clearly have been too optimistic about accepting claims of the presence of submission-ready manuscripts. We also learnt the hard way that this has negative effect on harvesting returns for the work involved (ie HESS results being presented on the ICRC being used in other publications without referencing HESS journal publications). We obviously have to change policies. We clearly do not want to stop the enthusiasm of people to publish, but we ought to manage the resources. I am worried that less than half of the abstracts envisioned for gamma2022 would have a submission-ready manuscript and would hence have to be withdrawn if they were selected for a presentation. We should hence make sure that we concentrate efforts on the ones that have the highest chances to actually be allowed to be presented. The other requirement - presenting preliminary results at most one time, implies that we will not present anything that has already been shown unless the corresponding paper has been submitted to a journal. Best regards, Stefan