Begin forwarded message:

From: Emma de Oña <emmadeona@gmail.com>

Subject: Re: [Hess-ap] HESS collaboration meeting in Obergurgl cancelled

Date: 12 March 2020 at 08:43:31 CET

To: "Horns, Dieter" <dieter.horns@desy.de>

Cc: Anita Reimer <anita.reimer@uibk.ac.at>, Hess-ap <hess-ap@lsw.uni-heidelberg.de>

Hi Anita,

make an online event seems feasible but requires time to organise it. I am not sure the structure we had in mind, focus on fostering discussion, works anymore, and we need time not only to rethink it but also to communicate to our colleagues. I worry people would only connect to listen the talks they care about, which is similar to the regular calls on different topics we have.

I proposed yesterday on my WG to maintain a couple of Skype meetings on different projects. From my list:

•Unidentified PeVatrons

We could have a call on this - but we have regular ones, if only the people who attend those join, not sure if we better choose a more suitable time for the scales of the project (eg when we are done with all the source analysis)

•Binaries above 10 TeV –Project kick-off meeting

This could happen, but we need a bit of brainstorming before hand

•Compact binary systems –Including LMXB, Globular Clusters, Mspulsars

A call on novae was suggested.

3(2) calls… I am not sure how the general talks would work. In any case I think we need a uniform decision (not like let’s schedule some talk and some others not) and pretty fast, so people know what’s happening. Maybe it is worth it to delay our meeting department and schedule a couple of days in a few weeks, with a clear online structure. (said that, I dont know what’s the best way to organise an online meeting, would have to investigate)

Best wishes

e

On 11 Mar 2020, at 20:15, Horns, Dieter <dieter.horns@desy.de> wrote:

Hi Anita - I think it would be good to make it an online event - we are currently doing something similar for our cluster meeting in Hamburg - switching to an online event.
Best wishes
Dieter

----- Original Message -----
From: "Anita Reimer" <anita.reimer@uibk.ac.at>
To: "Hess-ap" <hess-ap@lsw.uni-heidelberg.de>
Sent: Wednesday, 11 March, 2020 17:55:10
Subject: [Hess-ap] HESS collaboration meeting in Obergurgl cancelled

Dear All,

you will have received the message from Stefan Wagner that,
unfortunately, the HESS collaboration meeting in Obergurgl has to be
cancelled. Still, critical status updates are planned to be transported
to the whole collaboration, also supported via a dedicated vibe meeting.
Further forms of exchanging information are possible. E.g., each
department may organize also a department-wide vibe meeting with talks,
reports, etc that would be beneficial to communicate to beyond the WG.
For the Astrophysics Department it is upon us:
- if
- what
- in which form and format
- when
Please comment by tomorrow (Thursday) late afternoon (~5pm). We may also
have a quick vibe meeting on this (Friday?) if you think it is helpful.

I am truly sorry for this turn. A lot of work and time has flown already
into the preparations of an attractive AP Program for a
F2F(!)-collaboration meeting. Vibe meetings can not substitute the
important discussions that are typically triggered in F2F-meetings.
Still, to demonstrate an active astrophysics program within HESS,
motivation for most to dedicate a lot of time and engagement to the HESS
experiment, is important.

All the best,
Anita
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