Re: [Hess-ap] urgent: Schedule for Spring meeting

Dear All, Please find below a message from Stefan! In summary: you as WG convener need to fill out the block program of your session. I have done Sabrina’s request as an example! Don’t exceed the time limits! Unfortunately, I am rather time constraint today and tomorrow. Jacco ------- Dear all, apparently my mail concerning the program for next week's collaboration meeting was not entirely cle ar. We urgently need the program for the collaboration meeting BEFORE the meeting actually starts. The p rogram shall be listed under 'Detailed programme' of the confluence page https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhess-conf… So far ONLY the IT Department has entered a detailed program. I would like to ask all other WG conve ners to complete the program for your WGs. Unfortunately I have a rather mixed set of information (mails from Fabian and Sabrina), a google-doc and a list on https://eur04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhess-conf… r+1st+semester+2023+collaboration+meeting+in+Ireland , which differ somewhat in details. As we need to proceed urgently, I distributed all the available time according to an 'average' of the various bits of information and distributed the sessions as indicated. The total time for each WG is given i n the 'detailed program' at the start of the block reserved for each WG. Please fill the detailed program according to YOUR priorities in the detailed program session (follo wing the example of the IT department which has been added already). Please START at the time indicated as start-time in the 'detailed program'. Do NOT overbook the total allocation! The time per contribution, the amount of time for questions, and the sequence is YOUR choice, but I suggest to follow the recommendations from previous meetings which are given below (ie my mail from Thursday last week). I strongly advise NOT to extend the amount of time beyond what it foreseen to 'fill the allocation'. In most groups you should have 5-15 mins to spare and I suggest to keep this for the end of your se ssion. We typically need more time than anticipate and normally have to cut the breaks if the chairs are not doing their job. It is preferred to keep some reserve at the end of each WG session. PLEASE TRY TO FILL YOUR SESSION A.S.A.P. Looking forward to see you next week, Stefan