Hi all, In 2021, indeed the HESS proceedings had the full author list at the end: https://arxiv.org/html/2108.05257 Some had incomplete ones, e.g. https://arxiv.org/abs/2109.04350 which has the full Ice Cube author list but not HESS, VERITAS , MAGIC & FACT. With the optin procedure, the author list is generated on the fly from the master table: https://hess-confluence.desy.de/confluence/display/HESS/H.E.S.S.+Autho r+List+table May be Ramin can generate a full author list? Mathieu Le 17/07/2023 à 10:41, Markus Böttcher a écrit : > > Hi Fabian, all, > > In this case, I agree with Mathieu that it would be the most efficient procedure to not add a full author list to each individual proceedings paper, but just state “for the H.E.S.S. collaboration”, with the full collaboration author list published separately. > > Best regards, > > Markus > > *From:*SCHUSSLER Fabian &lt;fabian.schussler(a)cea.fr&gt; > *Sent:* Monday, July 17, 2023 10:39 AM > *To:* Mathieu de Naurois &lt;denauroi(a)in2p3.fr&gt; > *Cc:* Markus Böttcher &lt;Markus.Bottcher(a)nwu.ac.za&gt;za>; > hess-ec(a)lsw.uni-heidelberg.de; Hess-ap > &lt;hess-ap(a)lsw.uni-heidelberg.de&gt; > *Subject:* Re: [Hess-ec] Authorlist for ICRC proceedings > > Hi, > > I don’t think that the author lists are added automatically to the proceedings. All other collaborations that I am aware of are producing dedicated LaTeX files with the “Full Authors List” section to be included in the proceedings manually. > > At least for the contributions I am directly involved in, we do not plan to submit an updated version. Especially the contribution signed by IceCube, MAGIC, VERITAS, FACT, Fermi-LAT and us will only be submitted once. We need to submit this final version (including the final authorlists) for final green light to the various collaboration today. > > Cheers, > > Fabian > > --------------------------------------------- > Fabian Schüssler > CEA Irfu DPhP > Bât. 141, 153b > 91191 Gif-sur-Yvette Cedex, France > Tel.: +33 1 69 08 30 20 > Homepage <http://www.multimessenger-astronomy.com/> + Gamma-Catcher > <https://gamma-catcher.com> + Astro-COLIBRI > <https://astro-colibri.com/> > > > > Le 17 juil. 2023 à 10:13, Mathieu de Naurois &lt;denauroi(a)in2p3.fr&gt; a écrit : > > Dear Fabian, > > I understood things a bit differently. > > To me, we can write in the author section \onbehalf{for the H.E.S.S. Collaboration} > and then > > %% Full authors list (ONLY FOR COLLABORATIONS) > \clearpage > \section*{Full Authors List: H.E.S.S. Collaboration} > > And then the list of authors will be generated from the xml file directly. > Is that not correct? > > Moreover we have until August 10 to submit the final version. We can probably solve the author list issue for the second iteration, right? > > Regards, > > Mathieu > > Le 17/07/2023 à 10:08, SCHUSSLER Fabian a écrit : > > Dear all, > > The deadline for submitting the ICRC2023 proceedings is extremely close now (tomorrow, Tuesday, July 18). For the submission we need to add the full H.E.S.S. collaboration authorlist to each proceedings. Can you please tell me where to find the relevant LaTeX file? > > Thanks a lot! > > Fabian > > P.S.: The collaboration authorlist also needs to be submitted in an XML form to be used in the DOI of the publications. > > --------------------------------------------- > Fabian Schüssler > CEA Irfu DPhP > Bât. 141, 153b > 91191 Gif-sur-Yvette Cedex, France > Tel.: +33 1 69 08 30 20 > Homepage <http://www.multimessenger-astronomy.com/> + > Gamma-Catcher <https://gamma-catcher.com/> + Astro-COLIBRI > <https://astro-colibri.com/> > > > > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > ------------------------ > *NWU PRIVACY STATEMENT:* > http://www.nwu.ac.za/it/gov-man/disclaimer.html > > *DISCLAIMER:* /This e-mail message and attachments thereto are > intended solely for the recipient(s) and may contain confidential and > privileged information. Any unauthorised review, use, disclosure, or > distribution is prohibited. If you have received the e-mail by > mistake, please contact the sender or reply e-mail and delete the > e-mail and its attachments (where appropriate) from your system./ > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > --------------------------------------------------------------------- > ------------------------

Hi Ramin, Thank you very much. So, if there are no objections, I will send this to the whole collaboration with the request to add this author list to all proceedings papers. Best regards, Markus -----Original Message----- From: Ramin Marx &lt;rmarx(a)lsw.uni-heidelberg.de&gt; Sent: Monday, July 17, 2023 11:01 AM To: Mathieu de Naurois &lt;denauroi(a)in2p3.fr&gt;fr>; Markus Böttcher &lt;Markus.Bottcher(a)nwu.ac.za&gt;za>; SCHUSSLER Fabian &lt;fabian.schussler(a)cea.fr&gt; Cc: hess-ec(a)lsw.uni-heidelberg.de; Hess-ap &lt;hess-ap(a)lsw.uni-heidelberg.de&gt; Subject: Re: [Hess-ec] Authorlist for ICRC proceedings Good morning, Yes, in 2021 we used the full list of authors, and the ICRC wanted it as an XML file. Here is the full author list with 241 authors in XML format, in case those responsible decide to use it. Cheers, Ramin On 17.07.23 10:46, Mathieu de Naurois wrote: ________________________________ NWU PRIVACY STATEMENT: http://www.nwu.ac.za/it/gov-man/disclaimer.html DISCLAIMER: This e-mail message and attachments thereto are intended solely for the recipient(s) and may contain confidential and privileged information. Any unauthorised review, use, disclosure, or distribution is prohibited. If you have received the e-mail by mistake, please contact the sender or reply e-mail and delete the e-mail and its attachments (where appropriate) from your system. ________________________________

Le 17 juil. 2023 à 12:05, Ramin Marx &lt;rmarx(a)lsw.uni-heidelberg.de <mailto:rmarx@lsw.uni-heidelberg.de>> a écrit : Hi Markus, I assumed he would come back to work today, but I cannot reach him. I don't know when we can expect a response. Was he involved in the decision to have an opt-in for the ICRC publications? If not, and if we cannot reach him in time, I would handle it the same way we did in 2021. Cheers, Ramin On 17.07.23 11:54, Markus Böttcher wrote: > Hi Ramin, > Yes, I will explained that this is different from what I wrote > earlier. I was hoping for a response from Stefan, but only received > his "on vacation" automated responses. > Do you have an idea when we might expect a response? > Best regards, > Markus > -----Original Message----- > From: Ramin Marx &lt;rmarx(a)lsw.uni-heidelberg.de > <mailto:rmarx@lsw.uni-heidelberg.de>> > Sent: Monday, July 17, 2023 11:15 AM > To: Markus Böttcher &lt;Markus.Bottcher(a)nwu.ac.za > <mailto:Markus.Bottcher@nwu.ac.za>>; Mathieu de Naurois > &lt;denauroi(a)in2p3.fr <mailto:denauroi@in2p3.fr>>; SCHUSSLER Fabian > &lt;fabian.schussler(a)cea.fr <mailto:fabian.schussler@cea.fr>> > Cc: hess-ec(a)lsw.uni-heidelberg.de > <mailto:hess-ec@lsw.uni-heidelberg.de>; Hess-ap > &lt;hess-ap(a)lsw.uni-heidelberg.de > <mailto:hess-ap@lsw.uni-heidelberg.de>> > Subject: Re: [Hess-ec] Authorlist for ICRC proceedings Hi Markus, I > haven't talked to Stefan Wagner yet, he was on vacation until > yesterday. Maybe we can wait for his response? > If you send the complete author list to the whole collaboration, > some people will be confused because I have already sent two opt-in mails. > Could you therefore please explain that the procedure has been changed? > Thanks! > Ramin > On 17.07.23 11:07, Markus Böttcher wrote: >> Hi Ramin, >> >> Thank you very much. So, if there are no objections, I will send >> this to the whole collaboration with the request to add this author >> list to all proceedings papers. >> >> Best regards, >> >> Markus >> >> >> -----Original Message----- >> From: Ramin Marx &lt;rmarx(a)lsw.uni-heidelberg.de >> <mailto:rmarx@lsw.uni-heidelberg.de>> >> Sent: Monday, July 17, 2023 11:01 AM >> To: Mathieu de Naurois &lt;denauroi(a)in2p3.fr >> <mailto:denauroi@in2p3.fr>>; Markus Böttcher >> &lt;Markus.Bottcher(a)nwu.ac.za <mailto:Markus.Bottcher@nwu.ac.za>>; >> SCHUSSLER Fabian >> &lt;fabian.schussler(a)cea.fr <mailto:fabian.schussler@cea.fr>> >> Cc: hess-ec(a)lsw.uni-heidelberg.de >> <mailto:hess-ec@lsw.uni-heidelberg.de>; Hess-ap >> &lt;hess-ap(a)lsw.uni-heidelberg.de >> <mailto:hess-ap@lsw.uni-heidelberg.de>> >> Subject: Re: [Hess-ec] Authorlist for ICRC proceedings >> >> Good morning, >> >> Yes, in 2021 we used the full list of authors, and the ICRC wanted >> it as an XML file. >> >> Here is the full author list with 241 authors in XML format, in >> case those responsible decide to use it. >> >> Cheers, >> Ramin >> >> On 17.07.23 10:46, Mathieu de Naurois wrote: >>> Hi all, >>> >>> In 2021, indeed the HESS proceedings had the full author list at >>> the end: >>> >>> https://arxiv.org/html/2108.05257 >>> <https://arxiv.org/html/2108.05257> >>> >>> Some had incomplete ones, e.g. https://arxiv.org/abs/2109.04350 >>> which has the full Ice Cube author list but not HESS, VERITAS , MAGIC & FACT. >>> >>> With the optin procedure, the author list is generated on the fly >>> from the master table: >>> https://hess-confluence.desy.de/confluence/display/HESS/H.E.S.S.+A >>> uth >>> o >>> r+List+table >>> >>> May be Ramin can generate a full author list? >>> >>> Mathieu >>> >>> Le 17/07/2023 à 10:41, Markus Böttcher a écrit : >>>> >>>> Hi Fabian, all, >>>> >>>> In this case, I agree with Mathieu that it would be the most >>>> efficient procedure to not add a full author list to each >>>> individual proceedings paper, but just state “for the H.E.S.S. >>>> collaboration”, with the full collaboration author list published >>>> separately. >>>> >>>> Best regards, >>>> >>>> Markus >>>> >>>> *From:*SCHUSSLER Fabian &lt;fabian.schussler(a)cea.fr&gt; >>>> *Sent:* Monday, July 17, 2023 10:39 AM >>>> *To:* Mathieu de Naurois &lt;denauroi(a)in2p3.fr&gt; >>>> *Cc:* Markus Böttcher &lt;Markus.Bottcher(a)nwu.ac.za&gt;za>; >>>> hess-ec(a)lsw.uni-heidelberg.de; Hess-ap >>>> &lt;hess-ap(a)lsw.uni-heidelberg.de&gt; >>>> *Subject:* Re: [Hess-ec] Authorlist for ICRC proceedings >>>> >>>> Hi, >>>> >>>> I don’t think that the author lists are added automatically to >>>> the proceedings. All other collaborations that I am aware of are >>>> producing dedicated LaTeX files with the “Full Authors List” >>>> section to be included in the proceedings manually. >>>> >>>> At least for the contributions I am directly involved in, we do >>>> not plan to submit an updated version. Especially the >>>> contribution signed by IceCube, MAGIC, VERITAS, FACT, Fermi-LAT >>>> and us will only be submitted once. We need to submit this final >>>> version (including the final authorlists) for final green light >>>> to the various collaboration today. >>>> >>>> Cheers, >>>> >>>> Fabian >>>> >>>> --------------------------------------------- >>>> Fabian Schüssler >>>> CEA Irfu DPhP >>>> Bât. 141, 153b >>>> 91191 Gif-sur-Yvette Cedex, France >>>> Tel.: +33 1 69 08 30 20 >>>> Homepage <http://www.multimessenger-astronomy.com/> + >>>> Gamma-Catcher <https://gamma-catcher.com> + Astro-COLIBRI >>>> <https://astro-colibri.com/> >>>> >>>> >>>> >>>> Le 17 juil. 2023 à 10:13, Mathieu de Naurois >>>> &lt;denauroi(a)in2p3.fr&gt; a écrit : >>>> >>>> Dear Fabian, >>>> >>>> I understood things a bit differently. >>>> >>>> To me, we can write in the author section \onbehalf{for the >>>> H.E.S.S. Collaboration} >>>> and then >>>> >>>> %% Full authors list (ONLY FOR COLLABORATIONS) >>>> \clearpage >>>> \section*{Full Authors List: H.E.S.S. Collaboration} >>>> >>>> And then the list of authors will be generated from the xml >>>> file directly. >>>> Is that not correct? >>>> >>>> Moreover we have until August 10 to submit the final version. >>>> We can probably solve the author list issue for the second >>>> iteration, right? >>>> >>>> Regards, >>>> >>>> Mathieu >>>> >>>> Le 17/07/2023 à 10:08, SCHUSSLER Fabian a écrit : >>>> >>>> Dear all, >>>> >>>> The deadline for submitting the ICRC2023 proceedings is >>>> extremely close now (tomorrow, Tuesday, July 18). For the >>>> submission we need to add the full H.E.S.S. collaboration >>>> authorlist to each proceedings. Can you please tell me where to >>>> find the relevant LaTeX file? >>>> >>>> Thanks a lot! >>>> >>>> Fabian >>>> >>>> P.S.: The collaboration authorlist also needs to be >>>> submitted in an XML form to be used in the DOI of the publications. >>>> >>>> --------------------------------------------- >>>> Fabian Schüssler >>>> CEA Irfu DPhP >>>> Bât. 141, 153b >>>> 91191 Gif-sur-Yvette Cedex, France >>>> Tel.: +33 1 69 08 30 20 >>>> Homepage <http://www.multimessenger-astronomy.com/> + >>>> Gamma-Catcher <https://gamma-catcher.com/> + Astro-COLIBRI >>>> <https://astro-colibri.com/> >>>> >>>> >>>> >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ------------------------ >>>> *NWU PRIVACY STATEMENT:* >>>> http://www.nwu.ac.za/it/gov-man/disclaimer.html >>>> >>>> *DISCLAIMER:* /This e-mail message and attachments thereto are >>>> intended solely for the recipient(s) and may contain confidential >>>> and privileged information. Any unauthorised review, use, >>>> disclosure, or distribution is prohibited. If you have received >>>> the e-mail by mistake, please contact the sender or reply e-mail >>>> and delete the e-mail and its attachments (where appropriate) >>>> from your system./ >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ----------------------------------------------------------------- >>>> --- >>>> - >>>> ------------------------ >> ________________________________ >> NWU PRIVACY STATEMENT: >> http://www.nwu.ac.za/it/gov-man/disclaimer.html >> <http://www.nwu.ac.za/it/gov-man/disclaimer.html> >> >> DISCLAIMER: This e-mail message and attachments thereto are >> intended solely for the recipient(s) and may contain confidential >> and privileged information. Any unauthorised review, use, >> disclosure, or distribution is prohibited. If you have received the >> e-mail by mistake, please contact the sender or reply e-mail and >> delete the e-mail and its attachments (where appropriate) from your system. >> ________________________________ > ________________________________ > NWU PRIVACY STATEMENT: > http://www.nwu.ac.za/it/gov-man/disclaimer.html > <http://www.nwu.ac.za/it/gov-man/disclaimer.html> > DISCLAIMER: This e-mail message and attachments thereto are intended > solely for the recipient(s) and may contain confidential and > privileged information. Any unauthorised review, use, disclosure, or > distribution is prohibited. If you have received the e-mail by > mistake, please contact the sender or reply e-mail and delete the > e-mail and its attachments (where appropriate) from your system. > ________________________________