Dear WG conveners,
First of all: the best wishes for 2023!
We will have our monthly AP call this Friday (2nd of Friday of the month) at 10:00.
I will later send an agenda around.
Hope to see you all!
Jacco Vink
Dear all,
François and I started to think about the ICRC and we are proposing some internal deadlines to help with the review process within HESS.
This is the confluence page dedicated to the ICRC (as well as the other summer conferences) :
https://hess-confluence.desy.de/confluence/pages/viewpage.action?pageId=477…
Please have a look at the time schedule - in black are the deadline set by the ICRC organisation committee, and in red the HESS deadlines - and let us know as soon as possible (if possible by the end of the week) if it seems reasonable to you or if you have any comment or suggestion.
Thank you very much, and we wish you all the best for this new year.
Armelle & François
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Laboratoire de Physique des 2 infinis de Bordeaux (LP2iB)
CNRS / Université de Bordeaux
19 Chemin du Solarium - CS 10120 - F-33175 GRADIGNAN Cedex
tel.: +33 (0)5 57 12 07 83
Dear All,
The next AP meeting is not tomorrow, but Friday next week.
We will keep as much as possible a schedule of 2nd Friday of the month at 10:00, as Stefan cannot make it on the 1st Friday every month.
The zoom connections details stay the same as before, see below.
Best regards,
Jacco
https://uva-live.zoom.us/j/8030524027?pwd=eTZrQWthZTRUM1l2T3VnUjFlQVljUT09
Meeting ID: 803 052 4027
Passcode: 31415
Hi Jacco, hi all,
We had scheduled an AP meeting for this morning at 10h CET but only Matteo and myself are connected. I guess the meeting is cancelled?
Cheers,
Fabian
---------------------------------------------
Fabian Schüssler
CEA Irfu DPhP
Bât. 141, 153b
91191 Gif-sur-Yvette Cedex, France
Tel.: +33 1 69 08 30 20
Homepage<http://www.multimessenger-astronomy.com/> + Gamma-Catcher<https://gamma-catcher.com> + Astro-COLIBRI<https://astro-colibri.com/>
Dear WG conveners, and future conveners,
First of all, I would like to announce there are some changes in the composition of the HESS AP working groups:
-Jonathan Mackey has agreed to take over the stellar WG
-Brian Reville will take over the SNRPP WG
-Kathrin Egberts will lead a new WG in which cosmic-ray detections are incorporated, for now with an emphasis on the electron CRs
-Matteo will take over the Jets WG, which will now focus on extragalactic sources, with the Galactic jets being part of the stellar WG.
Since next week will be the collaboration meeting, I would like to issue call for this Friday, 10:00. See below for the zoom details.
I issue now the call at 10:00, as Jonathan is an hour behind the rest of us. The call should last about 1 hour
Since this is on a relative late notice, perhaps not all of you can make it. Please indicate your absence. I have include both future
and past AP members. Hope many of you can make it.
Agenda:
-Changes to the AP group
-Upcoming HESS coll. meeting
-Discussion on suitable AP meeting time slots
Best regards,
Jacco
Topic: HESS AP meeting
Join Zoom Meeting
https://uva-live.zoom.us/j/83797193175?pwd=QWJZb1pMOVZ2TTZmT1pqNlFvYnJ4UT09
Meeting ID: 837 9719 3175
Passcode: 059217
Dear All,
Just to avoid confusion: there is no AP meeting scheduled for today.
However, as Stefan and I will soon have some news regarding the composition of the HESS-APP department, stay tuned. Me may want to schedule a meeting at short notice.
In the mean time:
- For the collaboration meeting we would like to have 1-2 overview slides from each group. It may be necessary that someone present in Namibia will present the slides, in case the connection is poor.
- Remind your WGs to input contributions for the meeting.
-Contributions can also include new ideas for observing proposals!
Best,
Jacco
Dear WG conveners,
You can find the minutes of last week’s AP meeting on confluence: https://hess-confluence.desy.de/confluence/pages/viewpage.action?spaceKey=H…
The action items are:
• Alert your working group members to the call for contributions for the collaboration meeting
• Discuss the legacy program in your WG: any updates needed? There may be room for additional targets (~200 hr in total)
• Make sure that in your WG all the legacy observations have people assigned for analysis and publication
• Email hess-ap with your thoughts on the current WG structure/convenership. In particular those not present at the call.
If you want to spar one to one with me on the last point, please reach out per email.
In view of upcoming events, I am scheduling a new AP meeting for next Friday 15/9, at 9:30. See the link below
Best regards,
Jacco Vink
——
Topic: HESS AP meeting
Time: This is a recurring meeting Meet anytime
Join Zoom Meeting
https://uva-live.zoom.us/j/83797193175?pwd=QWJZb1pMOVZ2TTZmT1pqNlFvYnJ4UT09
Meeting ID: 837 9719 3175
Passcode: 059217
Dear working group conveners,
In September I formally start as chair of the astrophysics working group. In order to get back to work I would like to have the kick off meeting this Friday, Sept 2, 9:30 till ~11:00.
The reason to get going is that we need to discuss quite some issues in time:
* -We need to setup the coming collaboration meeting.
* - The current WG structure and leadership was set up for the first extension. So it is time to evaluate this. Do we want to redistribute certain subtopics differently between groups,
* create new groups or merge existing groups, which topics are relevant for forthcoming HESS science and are not properly covered by an existing group?
* - Also the current term for the OC is ending and it would be good to discuss its composition
The Agenda for the AP meeting will be:
* -Welcome
* -Short announcements/news
* -The upcoming collaboration meeting
* -Discussion on WG structure/convenership
* -Discussion on the OC composition
* -AOB
* -Closing
Please indicate whether you are able to join. If many of you are unable then we may shift to next week. Connection details are below.
Best regards,
Jacco
Topic: HESS AP meeting
Time: This is a recurring meeting Meet anytime
Join Zoom Meeting
https://uva-live.zoom.us/j/83797193175?pwd=QWJZb1pMOVZ2TTZmT1pqNlFvYnJ4UT09
Meeting ID: 837 9719 3175
Passcode: 059217
Dear all,
thanks to those who could be present and once more apologies for the short
notice to all the others.
the following is a combination of minutes and report on follow-up actions
from my side:
- thanks for the input to the 1st part of the collaboration meeting. We
again had a good set of interesting talks. Please let me know if there is
feedback from any of our working groups on the part1 of the meeting.
- please start planning ahead for the second part of the meeting,
encourage people to sign up for talks (same confluence page as for part
1). Please also discuss in your groups whether you would like to suggest
anything special as part of the Paris meeting in June.
- The 2021 ICRC confluence page
https://hess-confluence.desy.de/confluence/display/HESS/ICRC+2021
tables a 'List of submitted contributions' .
I colour-coded the 'Publication Status' column according to whether or not
the journal publication that was meant to be submitted shortly after the
conference has actually been submitted. Please check, edit if necessary
and make me aware about wrong colour-coding. Most importantly: Please
discuss with any team of your working group that is charge of one of the
red-coded projects what needs to be done to get the paper published soon.
Please also reflect about why we had been too optimistic in many cases
such that we can avoid such delays in the future.
- For the gamma2022 confluence page
https://hess-confluence.desy.de/confluence/display/HESS/Gamma+2022+and+summ…
I colour-coded WG responsibilities. Pls check for completeness and correct
attribution of WGs. The forum group will iterate with you on the steps in
managing the contributions after their meeting this Friday. Please
consider all abstracts from your group and assess the likelihood that a
submission-ready draft of the main journal publication exists at the time
of the meeting. You may want to go through the contributions and/or reply
the recording and/or talk to the project leaders. We may want to warn
anyone that is likely to fail at an early stage.
- As discussed in the EC we would like to focus access to HESS confluence
on active and associate members. Access by outgoing members will be
limited and/or disabled in a more rigorous manner than in the past. As a
result all
projects ('tasks') shall be managed by a current HESS member. We do not
plan to change the policy that outgoing members may continue working on
projects that had been involved in prior to their departure, but we want
all live projects to have an active member being responsible. Please
revisit the list of ongoing projects in your group, check which ones are
managed by former members and consider candidates among current members
for taking responsibility. Projects that are dormant in not having an
active member that is participating should be identified as such and we
ought to discuss the fate case-by-case within the next few months. This is
not a very urgent matter, but we aim to be clear about the
responsibilities after the Paris meeting. Some WGs may want to revisit the
group status and the status of all
projects in an overview talk in Paris - possibly leading into a discussion
about new and dormant projects.
We plan for an AP meeting on Friday, May 20, 9:30. Please let me know if
this would not work out for you.
Best regards,
Stefan
---------------------------- Original Message ----------------------------
Subject: zoom details, brief HESS AP call Friday, April 29
From: "Stefan Wagner" <swagner(a)lsw.uni-heidelberg.de>
Date: Wed, April 27, 2022 20:33
To: hess-ap(a)lsw.uni-heidelberg.de
--------------------------------------------------------------------------
Dear all,
for all, who can make it, connection details are given below.
I booked the mtg starting 9:00, but we will start 9:30 - and I will have
to leave @ 10:00
For all others - I will send around the procedures that we will iterate on
Friday after the meeting.
Best regards,
Stefan
---------------------------- Original Message ----------------------------
Subject: brief HESS AP call Friday on treatment of conference abstracts
From: "Stefan Wagner" <swagner(a)lsw.uni-heidelberg.de>
Date: Wed, April 27, 2022 14:58
To: hess-ap(a)lsw.uni-heidelberg.de
--------------------------------------------------------------------------
Dear all,
it became apparent in the ongoing meeting that there was some uncertainty
among members about the procedures concerning the summer conferences. I
have not followed the discussions in all group meetings, but got the
impression that in a few cases the suggestions for abstracts were not
scrutinized.
While it is too late to iterate the procedures for abstract submission of
gamma2022, we should briefly iterate the next steps asap to minimize
potential disappointments and support a maximum number of teams in their
plans.
For those of you who would have a chance to connect, we will have a BRIEF
(30') meeting on Friday, April 30 9:30. Zoom details will follow asap.
The main worry is recurrent:
Only half of the presentations given at the 2021 ICRC that were meant to
also be addressed in main journal publications led to journal publications
so far.
We clearly have been too optimistic about accepting claims of the presence
of submission-ready manuscripts.
We also learnt the hard way that this has negative effect on harvesting
returns for the work involved (ie HESS results being presented on the ICRC
being used in other publications without referencing HESS journal
publications).
We obviously have to change policies. We clearly do not want to stop the
enthusiasm of people to publish, but we ought to manage the resources. I
am worried that less than half of the abstracts envisioned for gamma2022
would have a submission-ready manuscript and would hence have to be
withdrawn if they were selected for a presentation. We should hence make
sure that we concentrate efforts on the ones that have the highest chances
to actually be allowed to be presented.
The other requirement - presenting preliminary results at most one time,
implies that we will not present anything that has already been shown
unless the corresponding paper has been submitted to a journal.
Best regards,
Stefan
